Position Title: Projects Coordinator

Location: Dubai, UAE

Reports to: Project Manager & Operations Manager

Department – Section: Projects Dept

Supervision Exercised: Projects Dept

Supervision Received: Project Manager & Operations Manager

Qualification / Minimum Schooling

• Bachelor’s in Engineering (Civil)

Minimum Experience

• 03 years of relevant experience

Other Requirements / Special Qualification

• Certification in project management

Critical Skills

• Strong organizational, multitasking, and time management skills, with the ability to prioritize tasks, meet deadlines, and adapt to changing priorities.
• Excellent communication, interpersonal, and teamwork skills, with the ability to collaborate effectively with diverse stakeholders and work in a fast-paced environment.
• Proficiency in project management software, Microsoft Office Suite.
• Knowledge of waterproofing methods, materials, and techniques, as well as relevant regulations, codes, and industry standards.
• Commitment to safety, quality, and professionalism in all aspects of project coordination and site management.

Basic Purpose / Accountabilities

The Project Coordinator will play a crucial role in supporting the successful execution of projects by coordinating administrative, logistical, and operational activities on-site. Reporting to the Project Manager & Operations Manager, the Project Coordinator will ensure smooth project workflow, timely completion of tasks, and adherence to project schedules, budgets, and quality standards.

Primary Functions / Responsibilities / Duties

• Assist in the preparation and maintenance of project documentation, including contracts, permits, drawings, specifications, and project plans.
• Organize and maintain project files, records, and correspondence, ensuring accuracy, completeness, and accessibility for project team members and stakeholders.
• Coordinate project progress / execution with site supervisors, including site access, equipment rentals, material deliveries, and subcontractor scheduling, to ensure timely and efficient project operations.
• Procure and track project supplies, tools, and equipment, and manage inventory levels to support site activities and minimize disruptions.
• Facilitate communication and coordination among project team members, subcontractors, vendors, and stakeholders, ensuring alignment of project objectives and expectations.
• Schedule and organize project meetings, including kick-off meetings, progress meetings, and safety meetings, and prepare meeting agendas, minutes, and action items.
• Assist in the development and maintenance of project schedules, milestones, and timelines, and monitor progress against schedule targets to identify delays or potential issues.
• Coordinate with subcontractors and trade contractors to ensure timely completion of tasks, resolve scheduling conflicts, and adjust project plans as needed.
• Assist in implementing and enforcing quality assurance processes and procedures to ensure construction activities meet project specifications, codes, and standards.
• Conduct inspections, audits, and walkthroughs to verify compliance with safety regulations, quality requirements, and environmental standards.
• Support the implementation of safety programs, policies, and procedures to maintain a safe and healthy work environment for all project personnel.
• Assist in conducting safety training sessions, toolbox talks, and safety audits, and address safety concerns and incidents promptly and appropriately.
• Support project budget management by tracking project expenses, labor costs, and material costs, and comparing actual expenditures against budgeted amounts.
• Prepare regular budget reports, cost forecasts, and variance analyses for review by project management and stakeholders, and assist in budget reconciliation and cost control efforts.
• Prepare and distribute project reports, progress updates, and documentation to project stakeholders, including project status reports, milestone summaries, and incident reports.
• Maintain accurate and up-to-date project logs and track the resolution of outstanding issues.

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